8 Strategies to Better Manage Your Time
Knowing how to manage your time in order to be more productive is a skill we all can learn. Here are some strategies that will help you achieve it.
Do you feel like there aren’t enough hours in the day to get through all your pending tasks? Is it difficult for you to manage your time?
If you’re one of those people, then it’s time to rethink your routine. If you’re looking to better manage your time, you must get yourself in order and be disciplined.
The key is to manage and use the hours in your day properly. That said, if you don’t know how to go about it, here are some options.
Possible reasons why you don’t have enough time
Several reasons prevent us from making the most of the hours of the day. Most of them have to do with the way we manage our time.
Among the most common are the following:
Lack of organization
Do you usually make a list of your pending tasks and prioritize them? Do you schedule the execution of your activities in advance?
If you haven’t tried it, it’s time to make it a habit. Organizing your activities is a fundamental quality if you want to manage your time more efficiently.
People who don’t know how to organize themselves and have many pending tasks, usually don’t know where to start. Also, they give priority to those that aren’t as urgent. In doing so, they invest their energy and effort in the wrong way.
You waste your time on the Internet
There’s a large number of people who spend a lot of time checking their social media or surfing the internet. This represents a problem, as they tend to forget that there’s a reality outside the screen and that there are tasks to accomplish.
You’re unable to say “no”
Another reason why you don’t have enough time may be the fact that you compromise and accept too many tasks. In the end, you exceed your limits and compromise the quality of what you do.
Therefore, if you know your schedule’s tight, avoid offering or accepting more activities than you already have. A preliminary step is to organize and recognize your limits.
You do many things at once
It’s common to find people multitasking. For example, while they’re answering an email, they’re talking on the phone and making sure that what’s on the stove isn’t going to burn.
If you’re one of those people, it’s time to start doing things in order and focus on one task at a time.
Multitasking may work for you to some extent. However, you run a higher risk of getting something wrong.
You focus all your efforts on one thing
The other extreme is to invest a lot of effort, time, and concentration on one thing. This leads to neglect of other tasks. It’s not wrong to dedicate yourself to something specific, but you’re better off being efficient and finishing it in the shortest time possible.
If you feel that you are not making progress in an activity, allow yourself to move on to another that follows in the order of priorities. And don’t forget to finish it when you’re more willing and able.
Strategies to make better manage your time
Let’s look at 8 strategies that can help you better manage your time. Some of them can be combined with others and each person will have to define whether or not they adapt to their agenda.
1. Make a list of your priorities to manage your time
The night before or first thing in the morning, write down everything you want to accomplish that day. Then give each task a priority level.
For example, put “urgent” by those activities that must be done in the next 24 hours; “important” by those that have to be done in the next few days, and “not urgent” to those that could wait longer. This will allow you to focus on the most relevant tasks.
2. Schedule the times for your activities
After you have a list of your obligations, ideally, you should schedule your day efficiently. This means that each activity and task should have its own space to be executed at a certain time.
Also, determine the time it will take you to perform them. This way, you’ll be aware of everything you have to do and how long it will take.
Try to start the day by performing the activities with the highest priority and difficulty. Earlier in the day is when we’re clearer and more energetic.
Likewise, leave the simplest and most mechanical things for the end of the day. As the day goes by, you’ll be more overwhelmed and it’s better to take on those things that require less effort.
Also read: 5 Keys to Start the Day Feeling Energized
3. Avoid postponing your tasks to manage your time
To complete all your day’s tasks, avoid procrastinating as much as possible. Procrastination will cause tasks to pile up and you’ll feel a lot of stress because of it.
Instead, try to finish obligations ahead of time, so you can take care of possible complications and still maintain your schedule.
4. Always have room for yourself
Even if you have a lot of pending activities, you must always schedule time for yourself. Preferably, you should do this before the start of the day.
This way, you’ll boost your energy levels and be more prepared to face daily stress. Among the activities you can do in this time dedicated to you are meditating 10 to 20 minutes after waking up, exercising, or eating a healthy and nutritious breakfast.
5. Prepare what you can the night before
Another way to better manage your time is to optimize the time you have in the morning. That is, the night before, prepare your clothes, your food for the day, and the materials to be used.
This will prevent you from running around looking for or preparing what you need to start your day.
6. Keep your workspace tidy and clean to manage your time
That said, whatever your workplace or workspace is, the important thing is to always make sure it’s clean and tidy.
7. Eliminate distractions
Some of the biggest distractions are social media and messaging on electronic devices. When working, we must avoid falling into these habits, because they can distract us.
If it’s very difficult for you, different applications block your social media or personal mail while you work.
8. Go to sleep early to manage your time
Gettering a good rest is vital if you want to manage your time properly. Therefore, try to go to bed early, before 10 pm.
This way, you’ll enjoy the benefits of sleep and wake up with less difficulty.
Managing your time requires perseverance
The problem isn’t that the day has too few hours. It’s about being able to organize and schedule the time spent.
It’s also vitally important to know your capabilities and limits. This will allow you not to overload yourself with tasks that you’re not going to accomplish.
In short, making your time work better for you depends on a good organization of your tasks and the adequate fulfillment of them. If you achieve this, managing your time will no longer be a problem for you!