4 Keys to Preparing Your Wedding Guest List

Organizing the wedding guest list can be very difficult. What tips can we take into account to make this task as easy as possible?
4 Keys to Preparing Your Wedding Guest List

Last update: 21 October, 2020

Preparing the wedding guest list before the big day isn’t easy, especially if there are quite a lot of guests. Don’t worry, we can help! Keep reading to discover some keys to make everything much easier!

For this to work out, it’s best that only the bride and groom handle the list. Although they can rely on a wedding planner, it’s not a good idea for other people to interfere with the guest list. We’ll explain why this is later on.

Keys to preparing the wedding guest list

To prepare the guest list, it’s best that the bride and groom find time to do so without rushing. You can set aside some time on the weekend or some hours during the week. What’s important to keep in mind is that this shouldn’t take too long.

1. Make a draft of the guest list

Planning a wedding guest list.
A first draft will allow you to have an idea of the number of guests you have in mind.

The first thing the bride and groom must do is to make a draft. To do this, they can each take a piece of paper and think of the people they want to have on their guest list. After this step, they’ll take a third piece of paper and write down all the names they’ve put on their lists.

At this stage, they won’t stop to analyze which guest they can do without. This is just the first phase to preparing the guest list before adjusting it as much as possible with the help of the following keys.

2. Strike off guests

Now that the bride and groom have a first guest list, it’s important to start reducing it. Let’s look at some tips that can help you do this and why third parties shouldn’t be involved in this task:

  • Polite invitations: People who may not get along with the bride and groom but who are invited because of some obligation. They need to reflect on this, as the wedding can become a bitter time if that guest is present.
  • Guests who won’t be able to attend: Either because they live in another country, have a prior engagement that makes them unable to attend the event, or any other circumstance. You’ll need to call these guests to confirm if they’ll be able to come.

3. Companions and partners

Outdoor wedding guests.
You also have to take into account the guests’ own dates to the event, as this will double the cost.

Another aspect that’s important for the bride and groom to keep in mind when preparing the guest list is whether or not the guests will be bringing a companion or partner. The reason why this is important is simple: the choice of the restaurant and the budget that the bride and groom themselves have.

If the bride and groom’s budget can’t handle a large number of guests coming, they can continue to reduce the list until it’s more in line with the money they have available.

4. Location

The last key to preparing the guest list is the choice of the location of the restaurant and the celebration of the wedding. Therefore, you must take into account where each guest currently lives.

In many weddings, the bride and groom cover the costs of some guests’ traveling expenses if they decide to have it far away from where they’re located. If this isn’t possible, you might have to choose something closer. However, always plan ahead.

Prepare the guest list and place them at the tables

Planning a wedding.
Organizing the guests at the tables is one of the most arduous tasks in the preparation. Therefore, be clear about your expectations and get organized.

Although preparing the guest list is already a tedious procedure, placing them at the tables is even worse. To do this, the bride and groom must also go through another organizational phase in which they must think about who is going to sit next to who, and the distribution of all the guests.

As we mentioned at the beginning, although it isn’t a good idea for third parties to participate in this – as unnecessary guests may be added or guests the couple feels obliged to invite – professional help isn’t such a bad idea.

In fact, having a person who specializes in wedding planning can be a real relief for the bride and groom. It’s important that you take this into account. Organizing a wedding can cause a lot of stress, discomfort and even anger.

For that reason, if the couple’s day-to-day life is full of responsibilities, a professional can make this much easier and better. Remember that this ceremony, even its preparation, should be a moment of joy and happiness.

What resources have you used to prepare the wedding guest list?

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